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Dispatch Invoice Generator

Bill a carrier or driver for dispatch service — by percentage, flat fee per load or a weekly fee.

How do you charge?

Loads

Load gross is the carrier's money — shown for reference, not billed.

Invoice detailsNumber, dates, your info, carrier

From (you)

Bill to

Payment instructions & notesOptional

How to make a dispatch invoice

  1. Choose how you charge and enter your fee.
  2. Add each load you dispatched. Only the gross is needed for % billing; RC number, broker and route are optional.
  3. Open Invoice details for the invoice number, dates, your info and the carrier's MC/USDOT. Empty fields are left off the PDF.
  4. Download the PDF or copy the text into an email or WhatsApp.

How it's calculated

% per load: fee = load gross × % ÷ 100
Flat per load: fee = flat amount × number of billable loads
Weekly: amount due = weekly fee (once)
A load card with every field empty is never billed

Example

A load pays the carrier $2,500 and your fee is 5%: the invoice is $125. The $2,500 appears only as a reference so the carrier can check the math.

Made for independent truck dispatchers in the U.S. and for remote and virtual dispatchers who work for U.S. carriers from anywhere in the world. Invoices are in U.S. dollars, and nothing needs to be installed. All formulas: How TruckingDesk calculates.

Questions

How do truck dispatchers charge carriers?

Common methods are a percentage of each load's gross, a flat fee per load, or a weekly flat fee. This generator supports all three; your agreement with the carrier decides which one applies.

Can a remote or virtual dispatcher outside the U.S. use this?

Yes. It runs in any modern browser with no account or download. Invoices are in U.S. dollars and follow common U.S. dispatch billing: a percentage of gross, a flat fee per load, or a weekly fee. Your details stay on your device.

How do I calculate a dispatch fee?

For percentage billing, multiply the load gross by your rate: $2,500 × 5% = $125. For flat billing, multiply your fee by the number of loads. A weekly fee is charged once no matter how many loads.

Why show the load gross?

So the carrier can confirm the percentage. It's clearly marked as the carrier's revenue — only the dispatch fee is due.

Can I bill one weekly fee for several loads?

Yes. Choose Weekly fee; loads are listed for reference and the fee is charged once.

Is my data stored?

No. Invoices stay in this tab. If you tick the remember box, only your own details and payment instructions are saved on this device.

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